Exhibitor Hotel and Travel Information

Rates and fees above apply to each reservation booked using the group form and policies below.

As of November 7, 2024 – group hotel reservations are no longer available. All reservations should be made using the individual hotel booking links and contacts above.

Group hotel reservations (10 or more guests) must be requested through approved by SLAS and billing set up with the hotel directly according to the following guidelines:

• The initial hotel block requested for SLAS2025 cannot be more than 5% above final pick up from SLAS2024, without group justification on why a larger block is being requested, such as larger booth contracted, additional poster presentations confirmed, additional speakers confirmed, more attendees registered, etc…
  • This is subject to approval by SLAS at the time the request form is received.
• In completing the form, your block has been requested but not confirmed by SLAS nor the hotel requested below.
  • Upon completion of this form, SLAS will forward it onto the hotel as appropriate.
  • You will then be contacted by the hotel directly confirming your reservation.
• Rooms will be assigned on a first-come, first-served basis.
• This signed form, when received by SLAS and confirmed by the hotel, will constitute your official room block.
• The total room nights contained in a group block reservation may be reduced by the group by up to 15% if received in writing to the hotel directly on or before November 8, 2024.
  1. This date is known as the Final Adjustment Date.
  2. Should a group room block reservation be placed after November 9, 2024 no reduction will be allowed and the block as reserved at the time of initial booking will be considered the final contracted block.
• Should the room nights utilized — on a cumulative basis — after the Final Adjustment Date falls below 85% of the initial reservation (block), the group agrees to be financially responsible for the unused room nights in the group reservation block up to 85% of the final contracted block.
  • Financial responsibility will be determined by SLAS, not the hotel. The Group will be invoiced by SLAS directly.
  • SLAS will bill the Group directly for any room’s nights booked but unused up to 85% of the Final Room Block:
    • Room nights will be billed based on individual room night room and tax rate.
    • Credit card or check payment will be made to SLAS within 30 days of invoice date; Beyond 30 days, penalties may apply at SLAS’s discretion. 
• Should the Group cancel the group room block at any point after the Final Adjustment Date, SLAS reserves the right to hold the Group responsible for the total number of room nights reserved multiplied by the hotel room rate room and tax for each individual room night.
  1. Cancellation is defined as the total non-use of the group room block.
  2. Invoices will be sent immediately following the conference.
  3. Payment will be due no later than thirty (30) days after date of invoice.
• Early arrival/late departure dates may not be readily available, but you may request them directly from the hotel.
• The hotel will confirm reservation requests with the Group directly.
• Reservations will not be accepted without a form of payment to guarantee one night’s room and tax per room reserved is provided directly to the hotel.
• The hotel must receive names for the reservations by November 8, 2024. Any rooms held without a name after this date will be released for general sale.
• Once confirmed by the hotel, group reservations should be modified by contacting the official conference hotel(s) directly

Marriott Marquis San Diego Marina
Mikaela Conde, Group Housing Coordinator
Phone: +1.619.230.8961
Email: Mikaela.Conde@marriott.com

Hilton San Diego Bayfront
Ashley Hargrove, Group Housing Coordinator
Phone: +1.619.321.4311
Email: ashley.hargrove@hilton.com

Hilton San Diego Gaslamp Quarter
Jennifer Reyes, Group Housing Coordinator
Phone: +1.619.702.82785
Email: jreyes@hiltongaslamp.com

Omni San Diego Hotel
Heidi Walton, Group Housing Coordinator
Phone: +1.619.645.6532
Email: heidi.walton@omnihotels.com

Hard Rock Hotel San Diego
Jose Sandoval, Group Housing Coordinator
Email: Jose.Sandoval@hardrockhotelsd.com

SLAS will not accept guest contact or payment details for any reservation.  Those details are provided directly to the hotel upon confirmation of block approval.

Exhibitor Group Housing Request Form

On Friday January 24th ONLY exhibitors with 600 sqft will be granted access to the exhibition from 8:00 am-1:00pm PT to setup and move-in. All Exhibitors starting at 1:00 pm PT will be granted access to set-up and move-in until 6:00pm.

On Saturday, January 25 and Sunday January 26th ALL exhibitors are granted access to the exhibition hall from 8:00am-6:00pm PT for setup and move-in.

Please reference the SLAS2025 Exhibit & Sponsor Service Center  for details regarding move-in access before booking your hotel rooms.

San Diego International Airport (SAN) is approximately 15 minutes from the San Diego Convention Center and all official hotels. Uber and Lyft operate out of SAN.

• View instructions for how to schedule an Uber or Lyft at SAN

On-site private vehicle parking is available at the San Diego Convention Center's 1,950-vehicle underground garage located below the building. Enter the parking garage on Harbor Drive between 1st Ave. and 5th Ave.

• Parking rates may range from $30 to $50.
• Payment is due upon entry and there are no in and out privileges.
• There are 31 ADA compliant parking stalls with elevator access to the convention center.
• No overnight or RV parking is permitted.

Parking questions? Call ACE Parking at 619-237-0399.

• San Diego Convention & Visitors Bureau
• San Diego Convention Center
• San Diego International Airport
• San Diego Attractions
• Marriott Marquis San Diego Marina
• Hilton San Diego Bayfront
• Hilton San Diego Gaslamp Quarter
• Omni San Diego Hotel

SLAS2025 has negotiated special rates and benefits for conference attendees at San Diego’s premier convention center hotels.

Not only are these hotels conveniently located near the convention center, but SLAS2025 attendees benefit in several other ways:

• Significant discounts off standard guest room rates
• Complimentary guest room Internet service (value of up to $15 per night)
• Complimentary guest access to hotel fitness center
• Flexible booking policies
• Simplified ability to make reservation changes, if required

By staying in the SLAS block of guest rooms, SLAS is able to contract premier facilities such as the San Diego Convention Center. Additionally, you are helping the Society meet its contractual obligations to the hotels, avoid penalties and help to underwrite the cost of convention center rental, therefore keeping conference registration fees as affordable as possible. Your support of booking your room within the SLAS2025 room block is greatly appreciated.

Please be aware that exhibitors often are solicited by unaffiliated hotels or third-party housing agencies to book hotel reservations. SLAS2025 official hotels will not solicit you to make a reservation. While other hotel resellers may contact you offering housing for your trip, they are not endorsed by or affiliated with the SLAS event. Beware that entering into financial agreements with non-endorsed companies can have costly consequences. When SLAS is notified of these solicitations, we immediately demand a cease and desist of such practices.

Some companies to watch out for include:

• BTB International
• Convention Housing Authority
• Corporate Booking Services (CBS Inc)
• Elegant Housing
• Events Plus Corporate
• Exhibitor Housing Management
• Exhibitor Housing Services
• Expo Housing Services
• Global Elite Travel
• Global Expo
• Global Expo Travel, Inc.
• Global Housing Services Corporation
• Global Travel Partners
• Hotel Roomerz
• International Events
• National Hotels Association/National Travel Associates
• TravelEra

Please report any unauthorized solicitations to Diana Lopez immediately.

These groups often advertise a lower rate than is promoted by SLAS for the official SLAS2025 hotels. In some circumstances these reservations have non-refundable or pre-payment requirements and harsh and unforgiving cancellation policies. In some cases, reservations do not even exist at the time of check-in at the booked hotel. For these reasons, and to support SLAS official partners, which helps to ensure a quality experience, we encourage you to book your reservations through the processes outlined on this website.

Passports
Visitors traveling to the United States are required to be in possession of passports that are valid for six months beyond the period of their intended stay in the U.S. For a list of countries exempt from the six-month rule, see?Six Month Club. (Six Month Club validity on your passport does not apply to U.S. Citizens returning to the United States.)

Visas
Please check the U.S. Department of State for the most current information about traveling to the United States, applying for/obtaining visas, average wait times for visas, frequently asked questions, etc.

• Visa Wizard — a guide to help foreign citizens understand which visa category might be appropriate for their travel to the United States.

During the online registration process, you will have the option to request a Visa Letter of Invitation. You must first register — paying any applicable registration fees — before you can request a letter of invitation.

You will receive the letter via email 48-72 hours after you complete and pay for your registration and complete the letter request form.

In order to request a Visa Letter of Invitation, you will be required to submit the following information:

• Passport Expiration Date (MM/DD/YYYY)
• Passport Country of Issue
• Name as it Appears on Your Passport

SLAS recommends that all Letter requests be made as early as possible due to the current Visa application processing schedule. Letters of support can only be requested as part of the official SLAS2025 registration form.

Registration Refunds for Unapproved Visa Applications
Refund requests due to being denied a visa will be honored per the refund policy if SLAS is notified of the denial by the refund request deadline of December 9, 2024. Requests received after this deadline will be processed within 30 days of the conference's conclusion. Documentation of application and denial must be provided by December 9, 2024.